Coronavirus Information & Updates

Coronavirus Information & Updates

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Superintendent's Letters Community Update 8-28-20
Hello East Rochester families,

We are only two weeks away from the first day of school! The team here at ER has been working tirelessly to prepare for our students’ arrival back on campus. Next week, teachers and staff will be undergoing professional development training, to make the transition for our students- both in person and virtually- as seamless as possible. I know things are going to look different this year, and I understand the apprehension many of you may have as schools begin to open, but I want to assure you that we are doing everything we can to prioritize the safety of our students and staff.

I encourage parents to have discussions with your children about the ways school will be different this year and to practice wearing masks for periods of time, as they will be throughout the school day. Details of what East Rochester is doing this year can be found in our Reopening Plan on the district website, which includes an FAQ page with questions we’ve received from parents over the last few weeks.

Information regarding cohorts and student schedules was sent out to families this week and should be arriving in mailboxes in the next few days. I want to thank all of you for being patient as we have worked to find the best solutions possible for our students this year. If you have any questions after receiving your letter, please reach out to your building principal.

I know there have been many updates and discussions regarding fall sports over the last week. While I do not have any updates to share at this time, I will say that our Athletic Director has been involved in many of these discussions and will be providing an update to our student athletes and families at some point in the near future.

Again, thank you for being patient as we continue to develop our plans, using guidance from Governor Cuomo and the New York State Public High School Athletic Association.

In closing, I’d like to draw attention to our Summer 2020 Newsletter that should have arrived at homes this week. If you have not looked through the newsletter yet, I encourage you to do so. There are articles that draw attention to some of the amazing and inspirational things our students have been doing, despite the uncertainty and distress brought on by COVID-19. I think it’s important to recognize moments like these because they show us just how resilient our community in ER is.

I am so proud of the students and staff here at ER and I cannot wait to see where our journey takes us this year.

Warmest regards,
Jim Haugh
Superintendent of Schools

Community Update 8-21-20

East Rochester families,

It has been an exciting first week as your East Rochester Union Free School District Superintendent! It’s wonderful to have teachers back in our building, preparing for the beginning of the 2020-21 school year. The teachers and staff here in East Rochester have gone above and beyond throughout these last few months, and I am confident that this team is ready to do whatever it takes for our students this fall. I even had the chance to meet students this week as I welcomed our new Urban Suburban families during their Orientation Program.

We anticipate you will receive placement letters from your principal with information regarding your child(ren)’s schedule in the near future. I want to thank you in advance for working with our teachers and administrators during this unprecedented time, as we continue to prioritize and plan for our students’ education, health and well-being. If you have any questions regarding your student’s schedule, please reach out to Marisa Philp (marisa.philp@erschools.org) at the elementary level or Casey van Harssel (casey.vanharssel@erschools.org) at the secondary level.

I’d also like to encourage families who were unable to attend one of the virtual town hall meetings last week to watch one of the recordings of those meetings, which include a powerpoint presentation from the administrative team at ER. Those recordings are also linked on the homepage of the district website.

If you were able to attend or watch one of the meetings and made the decision to change which model your child(ren) will opt into this fall, please let the district know before August 24. If you have not specifically chosen the remote learning model by August 24, your child(ren) will be placed within the hybrid learning model.

We have also updated the Remote Learning section of our plan to include more details. To review those details, visit the Remote Learning section of the Reopening Plan 2020 which is linked on the homepage of our website.

Additionally, information regarding the district’s plan for testing and contact tracing can be found through the link on the district website homepage, or through the Health & Safety section of our Reopening Plan 2020.

The school district will continue developing our plan for the reopening of school as new or updated guidance is released from the New York State Education Department, the New York Department of Health and the Monroe County Department of Health. If there are any questions regarding the reopening of school as it draws nearer, please reach out to the district’s COVID-19 Coordinator, Jeff Onze, at ercovid19director@erschools.org.

I look forward to working with the East Rochester community throughout the upcoming year and cannot wait to see our students’ faces in a few short weeks.

Thank you and stay well,
Jim Haugh
Superintendent of Schools

Community Update 8-14-20

East Rochester families,

To say these last few weeks have been stressful would be an understatement. As you know, planning for the upcoming 2020-21 school year has been a long and tumultuous process. I am so thankful for the East Rochester community and how understanding you have been through it all.

Thank you to those of you who completed the family decision survey that was sent out last week. Information provided in the survey is being used to finalize cohorts at the Elementary and Jr./Sr. High School level. Families will receive cohort information for their students at some point next week.

I’d also like to thank everybody who participated in our virtual town halls, held this week. I hope we answered your questions regarding the East Rochester Reopening Plan, and helped ease some of your concerns as the return to school draws nearer. We will be using some of the questions and feedback from these meetings as we continue to develop our plan. We will also continue to update our Reopening FAQ as we receive more questions.

If you were able to attend or watch one of the meetings and made the decision to change which model your child(ren) will opt into this fall, please let the district know before August 24. If you have not specifically chosen the remote learning model by August 24, your child(ren) will be placed within the hybrid learning model.

The school district will continue developing our plan for the reopening of school as new or updated guidance is released from the New York State Education Department, the New York Department of Health and the Monroe County Department of Health. Rest assured that while the team at East Rochester Union Free School District is doing everything we can to continue to educate our students, our top priority is and always will be the health and safety of our students, staff and families.

Thank you and stay well,

Richard G. Stutzman
Interim Superintendent
Community Update 8-11-20: Virtual Town Halls
East Rochester families,
There have been many developments throughout the last few weeks, as the district continues to prepare for the start of the academic year. We are happy to say that on Friday, Governor Cuomo said all districts throughout New York State can open in September. As a reminder, the first day of instruction for students has been changed to Thursday, September 10.
As part of his announcement, the governor said he is requiring districts to offer three sessions to provide parents the opportunity to ask questions about reopening plans. ERUFSD will be holding three virtual town hall meetings to have an open discussion with parents and the community about our plans. The meetings will be held:
Thursday, August 13 at 12 p.m. Thursday, August 13 at 7 p.m. Friday, August 14 at 9 a.m.
I encourage all parents to pre-register for one of these sessions by clicking on the linked Google form. You’ll also be asked to submit a question or two and those will serve as our guides during these Zoom sessions. All participants will receive an email with the Zoom link the morning of your session. The meetings will be recorded and will be accessible on the district website for those who are not able to attend.
The governor is also requiring districts to provide details of their remote learning plans, plans for COVID-19 testing and contact tracing plans. The district has been developing details regarding our remote learning plan. When complete, direct links to each section of the ERUFSD Reopening Plan that addresses these topics will be added to the homepage of the district website.
Other recent additions to the district’s Reopening Plan include prohibiting masks with valves and requiring students and staff to wear masks for the first 45 minutes of the school day without a mask break, to allow for any necessary health checks.
As a reminder, you can find schedules for each school in the Reopening Plan section on our website.
Thank you and stay safe,
Richard G. Stutzman Interim Superintendent East Rochester Union Free School District
August 7, 2020
East Rochester families,
Today, Governor Cuomo is expected to make a decision regarding the return to schools in the fall. The East Rochester Union Free School District has submitted and is continuing to develop a Reopening Plan to be implemented if and when the decision to do so is announced. If you have not read through the district’s plan, I encourage you to do so. The plan can be found on our website, under the Reopening Plan 2020 tab.
Previously, the governor has said that school districts in New York can follow plans to reopen for in-person schooling in September, if COVID-19 infection rates stay at 5% or lower in a given region. If a region is in Phase 4, as the Finger Lakes region is, and has a daily infection rate of 5% or lower over a 14-day average (the Finger Lakes region has been below the 5% cutoff all summer) schools in that region could hold in-person instruction. If daily infection rates exceed 9% over a seven-day average, however, schools in that region would not reopen. Now, we await his decision. We will provide an update when we have more information to share.
The 2020-21 Calendar has been revised to reflect changes that were necessary for the East Rochester Union Free School District's Reopening Plan. The revised calendar includes a shift in the first day of school for students from September 8 to September 10. The Board of Education plans to approve the calendar at their August 18, 2020 board meeting.
We have heard from many families with questions and concerns, following the release of the district’s plan last Friday. The administrative team has updated the Frequently Asked Questions section under the Reopening Plan on our website, as a way to provide many of those answers.
Additionally, recent comments by Governor Cuomo regarding COVID-19 testing in schools have raised questions as they are contrary to what the state’s own guidance documents recommend. (See below.)
“It is strongly recommended that schools comply with CDC guidance and not conduct COVID-19 testing or require testing or antibody testing of students or staff members. The decision of whether a test needs to be conducted should be determined by a healthcare provider or the local department of health.” Page 41 of the New York State Education Department’s Recovering, Rebuilding, and Renewing the Spirit of New York’s Schools Reopening Guidance document.
We do not currently believe the East Rochester Union Free School District will be involved in performing COVID-19 tests on students or staff members. Such testing requires public health oversight, medical decision making and specifically trained staff. School nurses do not perform tests to confirm or rule out conditions but triage students to identify illness. School nurses will work closely with primary care physicians and the Monroe County Department of Public Health in a supportive role.
While some schools in New York City may have testing on-site through their public health departments that is not the case in East Rochester. In order to reopen, school districts will have written protocols to ensure staff are trained to identify symptomatic individuals. In East Rochester, we are also developing a triage process for school nurses who will inform families at the sign or illness. Ultimately, we believe parents are responsible for medical decisions regarding their children.
If you have additional questions, please do not hesitate to reach out to your principal for more information. Families can contact Elementary School Principal Marisa Philp at marisa.philp@erschools.org or by calling (585)248-6311 or the Jr./Sr. High School Principal Casey van Harssel at casey.vanharssel@erschools.org or by calling (585) 248-6350.
As a reminder, the deadline to submit the reopening decision survey is Monday, August 10, 2020 at 5:00 p.m. You can access the survey here.
I’ll end by again expressing my gratitude for the wonderful and dedicated team we have at East Rochester Union Free Schools, and for a community so helpful and understanding throughout this entire process.
Thank you, stay well and God Bless.
Richard G. Stutzman Interim Superintendent East Rochester Union Free School District
July 31, 2020

East Rochester Union Free families, 

 

I am pleased to inform you that the 2020 Reopening Plan for the East Rochester Union Free School District has been completed and submitted to the State. I am proud of the East Rochester team, who spent hours collaborating to develop what has become our final plan. The amount of work achieved in the timespan we were given is incredible. 

 

Some highlights from the ERUFSD plan include:

 

Cohorts: Students will be placed in instructional cohorts of up to 12 students. This will allow for social distancing (with desks spaced 6 feet apart) and contact tracing (groups will remain together in one classroom to cut down on social interaction). Teachers will rotate between classes to cut down on the amount of foot traffic in hallways.

 

Schedules: PreK-5 students will be in the building from 8:10 a.m. until 2:10 p.m. on Mondays, Tuesdays, Thursdays and Fridays. Wednesdays will be a remote learning day. Additionally, students will engage in one fully virtual class. 

  • MLA students will be in the building from 9 a.m. until 2:10 p.m. on Mondays, Tuesdays, Thursdays and Fridays. Wednesdays will be a remote learning day. Additionally, students will engage in one fully virtual class. This equates to a combined 5 hours and 10 minutes of instruction each day.
  • High School students will attend in-person instruction two days a week from 8:00 a.m. to 2:30 p.m. and remote instruction three days a week. Half of the High School will fall into Group A and will attend in-person instruction on Mondays and Thursdays. Group B will attend in-person on Tuesdays and Fridays. Wednesdays will be a remote learning day for all high school students.
  • High School families should expect notification from the school by the end of the day on August 17 as to which in-person schedule they will follow (Group A or Group B).

More information on schedules can be found in the “Schedules” section of our reopening plan.

 

Screening: Families will be required to perform health screenings each day before students are admitted to campus. The district is working with a handful of software developers to determine the best option for families to submit their screening results each morning. More information will be sent as the district finalizes these plans.

 

Cleaning: The district is performing regular deep cleaning of the school building, as well as frequent sanitation of high-touch areas. Classrooms will also be supplied with wipes for cleaning throughout the day. Hand sanitizing stations will be placed throughout the building, including inside each classroom.

 

Masks: In accordance with the guidance issued by the Department of Health (DOH) and New York State Education Department (NYSED) for In-Person Instruction During the COVID-19 Public Health Emergency, the Board of Education is currently drafting a policy to be adopted before the beginning of the school year, addressing the use of masks. Students, staff and visitors will be required to wear a mask or face covering while on district transportation or on campus, whenever social distancing is not possible. Repercussions for violating mask protocols will be in line with the East Rochester Union Free School District Code of Conduct

 

In order to fully prepare our staff for the changes this year, the district has made the decision to use four professional development days ahead of the first day of instruction. The first day for students has been moved to Thursday, September 10. This adjustment is in line with date changes being made by other schools throughout the county.

 

To view the East Rochester Union Free School District Reopening Plan in its entirety, please visit the “Reopening Plan 2020” section on our website. Additionally, attached to this email you will find a “Reopening Plan 2020” FAQ page.

 

EAST ROCHESTER UFSD COVID-19 FAQ.pdf 

 

Thank you so much for your cooperation throughout this tedious process. We value the opinions of our families and our staff, and were able to use your feedback as we developed this plan. I’d like to stress, once again, that our reopening plan may change as the State makes decisions for districts throughout New York. 

 

Our top priority is and will always be the health and safety of our students and staff here at East Rochester. 

 

Thank you, 

Richard G. Stutzman
Interim Superintendent
East Rochester Union Free School District


July 24, 2020

East Rochester Union Free School District families, 


Our team at East Rochester has been reviewing guidance from the New York State Education Department and the Department of Health as we continue to develop our reopening plan for the upcoming school year. Throughout this process we have worked, and will continue to work, with school districts in our area to determine how we will educate students while keeping both our children and staff healthy and safe. We have also been working with ER faculty, staff and parents throughout the process. 


At this point, we are contemplating three possible reopening scenarios: in-person instruction, remote instruction, and a combination of the two. While reviewing the guidance, our team has decided the best course of action will be a hybrid model of learning, including in-person and virtual instruction.


Our planning will remain fluid and student-centered with equity and flexibility at its core in order to be prepared to shift between in-person, remote learning, and a hybrid model in a way that is least disruptive to students. 


As we continue to develop our plan we are involving various school and community stakeholders for input and feedback. Please understand there are still many logistics to consider as we continue to develop our plan to submit to the state by Friday, July 31. The district will continue to send letters to families as details within our reopening plan develop and there are updates to share.


I remind everyone, no final decision has been made if school buildings will reopen in September. The Governor stated schools can reopen if the region is in Phase IV and if its daily infection rate remains below 5 percent or lower using a 14-day average. Schools will close if the regional infection rate rises above 9 percent, using a 7-day average. NYS will make the formula determination August 1-7.  It is also important to note, given the trending health data, as we move forward it is possible that we will be required by the Governor to move to a totally remote instructional model.


Unfortunately, the pandemic will prevent us from realizing all of our expectations for a typical school opening. The safety of our students, staff, families and community is our

top priority. Collectively, we will do our best to create plans that are as close to a typical school opening with safety as the top priority.


Thank you, 


Richard G. Stutzman

Interim Superintendent 

East Rochester Union Free School District


July 17, 2020

East Rochester Union Free School District families, 


This week, the New York State Education Department and the New York State Department of Health released guidance for reopening schools.


Our team at East Rochester has reviewed the guidance and is continuing to develop our reopening plan to submit by the end of the month. Administration met throughout the last two weeks to work through the guidance and determine what the options for reopening could look like. At this point, there are three options being considered:


  1. All students return to in-person instruction in September

  2. Some grades return to in-person instruction while other grades follow a hybrid (in-person and remote) model of instruction

  3. All students move to remote learning


The administrative team is working with grade level and department leaders to discuss how each option would be implemented and finalize the district’s plan to submit to the State by July 31.


We will provide another update next Friday. As always, our priority continues to be the health and safety of our students and staff, and supporting our students and families during this time of crisis.


Thank you for your continued patience as we work through this together. 


Richard G. Stutzman, Jr.

Interim Superintendent 

East Rochester Union Free School District


July 10, 2020
 

East Rochester Union Free School District families,

As the school year draws nearer, the administrative team at East Rochester has been working to develop a plan for re-opening. This team met Thursday and Friday this week (July 9/10) and plan to meet Monday and Tuesday (July 13/14) of next week.

The team at East Rochester is reviewing guidelines and recommendations from the Centers for Disease Control and Prevention (CDC) and the American Academy of Pediatrics. We are awaiting recommendations from the New York Department of Education to be released on Monday, July 13. These recommendations are being considered as we develop our plan to submit to the state by the end of July.

Thank you to families who have completed the parent input survey sent out this week. To those who have not yet had the chance, you can also find the survey here. We appreciate your feedback as we assess options for the fall. Please know that our priority will continue to be the health and safety of our students and staff, and supporting our students and families during this time of crisis.

The district plans to send letters to families as our reopening plans develop and there are updates to share. Ideally, these letters will be sent on Fridays.

Thank you,

Richard Stutzman
Interim Superintendent
East Rochester Union Free School District

June 18, 2020

Dear ER Community,

I would like to start this update by taking this opportunity to thank the ER community for your overwhelming support of our 2020-2021 budget. I know that I sound like a broken record but your commitment to our school is unprecedented.  This was a very difficult and stressful budget process and the sacrifice that was made by our entire staff and your willingness to support this plan by approving this budget made this budget a total community effort.  On behalf of our students thank you.  

In case you have not heard, four of our teachers are retiring at the end of June.  Michael Mulcahy, Miriam Parrone, Anne Ross, and Julie Warner have decided to retire.  Each one of these great professionals has always gone above and beyond for our students.  I for one know that they will be truly missed.  I ask that you join me in wishing each of them a very relaxing, healthy and blessed retirement.  

Fun in the Sun (FITS) and the Community Pool - As I shared last week we have been working on determining the viability of operating these two programs. 

  • We have made a decision on FITS and it has been determined given all of the guidelines and requirements that we need to implement  that it is not in our best interest to operate this program this summer.  What I need to point out is that this program stands alone and is not supported by your tax dollars.  When determining the actual cost to run the program this summer, the inability to have the  participants go on field trips and not knowing if the pool will open coupled with what we would need to charge to breakeven we determined that this is not a feasible program to operate during the summer of 2020.  Rest assured the plan is to operate FITS in the summer of 2021.
  • As far as the pool is concerned, we have yet to receive a permit from the Monroe County Health Department to open it.  In addition, we are in the process to determine, based upon  the Department of Health guidelines, what is needed to be able to open the pool and to be in compliance with these very stringent expectations.  Based upon what we know, the cost to open the pool will be much greater than past years given the staffing requirements that we will have to hire.  We are trying to determine what the actual costs may actually be and then determine what the cost to the user will be.  Until we can finalize this we are not in a position to make a recommendation to the Board.  We have some time to do this right given that it will be a couple of weeks at least before we can get a go ahead from the Monroe County Health  Department.  Once we make a decision we will communicate it to you.

Meals Program - it is important to note that our Meals Program will run through June 30, 2020.  The program will resume on Monday July 6, 2020 and run through August 14, 2020.  The hours of operation will continue to be from 11:00 AM until 1:00 PM.  Each day two meals will be packaged and distributed.  As an important reminder, meals are free for children 18 and under and there is a $4.00 charge for adults.

UPK and Kindergarten Registration - If you have not done so already the District continues to register students for UPK and Kindergarten for the 2020-21 school year. If you have a child who is not registered yet for these programs for the 2020-21 school year, please contact our district registrar at er.registar@erschools.org. You can also visit our website here:

 

http://www.erschools.org/departments/registration/pre-k_and_k_registration

 

To register your child for UPK, the child must be four years old on or before Dec. 1, 2020. Kindergarten is for those who will be five years old on or before Dec. 1, 2020.

 

Class of 2020 Parade - Tonight (June 18th) our seniors will gather at Techniplex and parade up to the school entering our property at the Ambulance Building and proceeding up to the school to pick up their caps and gowns.  I am sure that our staff will be lining the sidewalk (practicing social distancing of course) to say their goodbyes to this great class.  If you sign on to our Website the parade route is outlined for you.  My one request is that you do your best to comply with the social distancing rules. It is my sincere hope that this will be a very great event for a class who has experienced a very unusual Senior year.

 

Graduation 2020 - will take place at 10:00 on Saturday, July 18th with the rain date on Sunday, July 19th.  Given the guidelines and the requirements that have been handed down to us the number of people being able to attend will be limited to the immediate family.  In the next couple of weeks we will be providing our seniors and their families with the details of how this will work.  It will be set up as if you were going to the drive in movies.  

 

In closing, this will be my last update unless there is something that you need to know immediately (the pool).  We are starting next week to develop a plan to reopen school in the fall with your children in their seats unless the Governor throws a monkey wrench into what we are planning to do.  It won’t be until late July at least given that once we develop our plan it has to be approved by the NYS Education Department,  the NYS Department of Health and the Governor’s office. It has been a true pleasure to work with you not only for the past 14 weeks but the entire school year.  I openly share with anyone who will listen what a great community East Rochester is and that the school is the hub of the community.  The reason for this is the commitment of our community and staff.  It has been an honor and a blessing to have been a part of this community this past year as well as the two years I was with you during my first tour of duty.  Please have a safe and healthy summer.  If you have any questions please do not hesitate to email me at richard.stutzman@erschools.org,  Thank you again for all of your patience and support.

 

So please take care and have a safe, fun filled and healthy summer.  May God Bless you and your families. Together, We are ER!!!! 

Richard G. Stutzman, Jr.

Interim Superintendent


June 12, 2020

Dear ER Community,

It is my sincere hope that you and your families had a good week. With things starting to open up I know for myself I find that I have more energy and I am happy to at least get back to somewhat normal.  As you are well aware this is the last week of “new learning.”  Our teachers will work with your child to make sure that everything is complete and we will sign off for the summer on June 18th.  For me this is a bittersweet moment knowing for one that hopefully we can return to school in the fall but another school year is coming to an end.  

There are a couple of things I would like to share with you.

School Budget Vote and School Board Election: As we shared with you at the beginning of the week, our Governor issued another Executive Order extending the time residents can submit their budget/school board vote until June 16th at 5:00.  The only ballots we can accept as per the Executive Order are by US Mail and we are not allowed to issue additional ballots to those who request them. If you plan on voting, I would make sure you place your ballot in the mail by Saturday.  I am not sure if you mail it on Monday we will receive it in time.

 

Instructions on filling out ballots & envelopes:

  • Please mark the ballot with either an (X) or a (✔), any other notation or stray mark will not be accepted. 
  • Please fold your ballot so that your vote does not show.
  • Place the ballot in the oath envelope.  Please note that there should be (1) ballot per oath envelope. 
  • Seal the oath envelope and complete the information on the front and back of the oath envelope. 
  • Be sure to sign the Statement of Absentee Voter on the back of the oath envelope. If you do not sign the oath envelope, your vote will not be val
  • Place the completed oath envelope(s) in the larger envelope addressed to Kristen Adler District Clerk, and place your ballot in the mail in the prepaid postage envelope.

 

The following is the link to our printed budget information:  

http://www.erschools.org/cms/One.aspx?portalId=240396&pageId=25834503  

 

The following is a link to my budget message to the entire community:

http://www.erschools.org/district/budget/2020-2021_budget/2020-2021_budget_video 

 

If after reviewing these materials if you have questions please do not hesitate to reach out to me

richard.stutzman@erschools.org or our Business Administrator Staci Sansoucie at

staci.sansoucie@erschools.org

 

Meals Program - it is important to note that our Meals Program will run through June 30, 2020.  The program will resume on Monday July 6, 2020 and run through August 14, 2020.  The hours of operation will continue to be from 11:00 AM until 1:00 PM.  Each day two meals will be packaged and distributed.  As an important reminder, meals are free for children 18 and under and there is a $4.00 charge for adults.

UPK and Kindergarten Registration - If you have not done so already the District continues to register students for UPK and Kindergarten for the 2020-21 school year. If you have a child who is not registered yet for these programs for the 2020-21 school year, please contact our district registrar at er.registar@erschools.org. You can also visit our website here:

 

http://www.erschools.org/departments/registration/pre-k_and_k_registration

 

To register your child for UPK, the child must be four years old on or before Dec. 1, 2020. Kindergarten is for those who will be five years old on or before Dec. 1, 2020.

 

Class of 2020 Parade - On Thursday, June 18th our seniors will gather at Techniplex and parade up to the school entering our property at the Ambulance Building and proceeding up to the school to pick up their caps and gowns.  I am sure that our staff will be lining the sidewalk (practicing social distancing of course) to say their goodbyes to this great class.  If you sign on to our Website the parade route is outlined for you.  My one request is that you do your best to comply with the social distancing rules. It is my sincere hope that this will be a very great event for a class who has experienced a very unusual Senior year.

 

Graduation 2020 - I want to share that we have selected Saturday, July 18th for our graduation ceremony.  The rain date is Sunday, July 19th.  Our plan is to start at 10:00 in the morning.  It will be outside and most likely unless we receive word we can have a crowd far greater than 150 people it will be limited to the immediate families of our seniors and will be arranged like you are going to the drive-in.  Trust me, this is not what we really want to do but as of today, June 12th we are limited as to how we can honor the Class of 2020. I need to share that even up to 4 weeks ago we were planning a virtual graduation ceremony as one of our options. Once we can get to Phase 4 which as of now is scheduled for June 26th we will be able to finalize and communicate the logistics of the ceremony.   

 

Fun in the Sun (FITS) - We have spent the past two weeks determining if we can offer this program given all of the guidelines that have been placed upon us by the NYS Department of Health.  Two things are certain, as of now we cannot go on day trips to many points of interest and fun and the Kate Gleason pool is closed and there is no clear direction if we will be allowed to open it.  Hopefully by Tuesday evening we will share our plan with the School Board and share that with you on Wednesday, Thursday at the latest.

 

In closing, have a great weekend. I realize that the past 13 weeks have been a grind but each of you have risen to the challenge and have done your part to support your children. Thank you again for all of your patience and support.

So please take care and stay healthy. May God Bless you and your families. Together, We are ER!!!! 

Richard G. Stutzman, Jr.

Interim Superintendent

June 5, 2020

Dear ER Community,

Week 12 of the closure is now in the books.  The good news is that we have two weeks left and our staff, students, and parents can take a step back and try to relax.  The past 12 weeks have gone by quickly but I fully realize that the stress trying to balance everything that comes about on a daily basis without being able to step away given the shutdown of our state has been extremely problematic. Although it is going slow, it appears that things are starting to return to whatever the new normal will be which will undoubtedly help.  With the above said, I would like to take this opportunity to share with you a couple of items that I hope you will feel are informative.

School Budget Vote and School Board Election: Our annual School Budget Vote and Board of Education Election is next Tuesday, June 9, 2020. If you haven't yet sent in your absentee ballot, please be sure to return it to our district clerk by 5 p.m. on Tuesday, June 9. By law, any ballots received after 5 p.m. cannot be accepted, regardless of the postmark date. If you have not sent your ballot via US Mail by Saturday, June 6, I highly encourage you to place your ballot in the secured box outside the District Office. Ballots for additional household members who are qualified voters can be requested by contacting our District Clerk, Kristen Adler, at 248-6302 or you can email her at kristen.adler@erschools.org

 

Instructions on filling out ballots & envelopes:

  • Please mark the ballot with either an (X) or a (✔), any other notation or stray mark will not be accepted. 
  • Please fold your ballot so that your vote does not show.
  • Place the ballot in the oath envelope.  Please note that there should be (1) ballot per oath envelope. 
  • Seal the oath envelope and complete the information on the front and back of the oath envelope. 
    Be sure to sign the Statement of Absentee Voter on the back of the oath envelope. If you do not sign the oath envelope, your vote will not be valid.
  • Place the completed oath envelope(s) in the larger envelope addressed to Kristen Adler District Clerk, and mail or hand deliver as mentioned above.

 

The following is the link to our printed budget information:  

http://www.erschools.org/cms/One.aspx?portalId=240396&pageId=25834503  

 

The following is a link to my budget message to the entire community:

http://www.erschools.org/district/budget/2020-2021_budget/2020-2021_budget_video 

 

If after reviewing these materials if you have questions please do not hesitate to reach out to me

richard.stutzman@erschools.org or our Business Administrator Staci Sansoucie at

staci.sansoucie@erschools.org

 

Meals Program - it is important to note that our Meals Program will run through June 30, 2020.  The program will resume on Monday July 6, 2020 and run through August 14, 2020.  The hours of operation will continue to be from 11:00 AM until 1:00 PM.  Each day two meals will be packaged and distributed.  As an important reminder, meals are free for children and there is a $4.00 charge for adults.

Pickup Plan for Student Personal Belongings: I am happy to report that the 1-5 Pickup of student belongings went very well.  I want to thank everyone for their cooperation.  If you were unable to pick up your child’s belongings please contact the elementary office and we will collaboratively find a way to get them to you.  

The schedule for the week of June 8th is as follows:

UPK and Kindergarten - Monday, June 8, 2020

  • PK Families may pick-up or drive-up to the Elementary Main Entrance between 2 and 3 P.M.
  • K Families may pick-up or drive-up to the PK Entrance between 2 and 3 P.M.

GRADES 6-12

Schedule: 

Last Name A-K

June 9th from 1:00-3:00 PM

Last Name L-Z

June 10th from 1:00-3:00 PM

Process:

  • Student items will be removed from lockers ahead of time and placed in a staging area for efficient distribution by staff.
  • To limit the number of people on campus, we are asking that students come alone or only with one parent. 
  • If coming onto campus by car, please stay in your car and a staff member will come to you.  
  • For those walking onto campus, a waiting area will be indicated.
  • To maintain social distancing protocols, masks must be worn and non-family members must maintain at least 6 feet between people. 

Note: students in Grades 6-11 will keep their chromebooks for the summer. Seniors will be returning their chromebooks at a later date.

UPK and Kindergarten Registration - If you have not done so already the District continues to register students for UPK and Kindergarten for the 2020-21 school year. If you have a child who is not registered yet for these programs for the 2020-21 school year, please contact our district registrar at er.registar@erschools.org. You can also visit our website here:


http://www.erschools.org/departments/registration/pre-k_and_k_registration


To register your child for UPK, the child must be four years old on or before Dec. 1, 2020. Kindergarten is for those who will be five years old on or before Dec. 1, 2020.


In closing, have a great weekend. The next two weeks (9 days) our teachers will focus on assisting your child to complete their assignments for the 2019-20 school year.  We are still awaiting guidance from our Governor pertaining to what we can do to honor our graduating seniors.  We do have a plan but until the Governor provides us with his parameters for what we can and cannot do we are reluctant to share what our plans are.  The not knowing what the expectations and guidelines are is the most troublesome and frustrating part of my job.  However, working in a community and with a staff that truly values and cherishes our children far outweighs the bureaucracy that has held us back in trying to do what we need to do to support our children.  That is why I frequently share with you why I am so blessed to be a part of you.  Thank you again for all of your patience and support.

So please take care and stay healthy. May God Bless you and your families.  We are ER!!!! 

Richard G. Stutzman, Jr.

Interim Superintendent

 

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